OSU Medical Trust Agenda

OSU Medical Trust

Thursday, October 23, 2025 at 1:30 PM CDT to Thursday, October 23, 2025 at 4:00 PM CDT

OSU Medical Center, 2nd Floor Executive Boardroom, 744 W. 9th Street, Tulsa

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Agenda

1. Call to Order and Establishment of a Quorum
   • 1:30 PM
   • Presenter: Jay Helm
2. Discussion, consideration, and possible vote to approve the minutes from the August 28, 2025, meeting and any amendments made thereto by Trustees – ACTION
   • Presenter: Jay Helm
3. Summary of the August 20, 2025, Quality Committee of the Trust Meeting
   • 1:31 PM
   • Presenter: Michael Herndon
     1. Information Only
4. Recommendations of the Medical Executive Committee from its meeting on October 15,
   2025
   • 1:41 PM
   • Presenter: Adam Bradley
     1. Discussion, consideration, and possible vote to approve the Organized Medical Staff Renewal Appoint. and Credentials, Additional Privilege Requests, Temporary Privilege Request, Staff Status Changes and Resignations - ACTION
5. Reserved Time for Comments from Elected Medical Staff Leadership
   • 1:46 PM
   • Presenter: Adam Bradley
6. Executive Committee of the Trust - Informational
   • 1:47 PM
   • Presenter: Jay Helm
   • List of physicians approved by the executive committee
7. CONTRACTUAL AGREEMENTS and EMPLOYMENT ACTIONS
   • 1:48 PM
   • Presenter: Jay Helm
     1.  Discussion, Consideration, and Possible Vote to approve the FY2025 Director and Manager Discretionary Bonus
        • 1:58 PM
        • Presenter: Finny Mathew
        • Subject to approval by OSUMA of the FY2025 audited financial statements. The President, CFO, and CNO are excluded.
8. FINANCE COMMITTEE
   • 2:08 PM
   • Presenter: Eric Atkinson
     1. Review of Month to Date and Year to Date September 2025 Financials
     2. Discussion, Consideration and possible vote to approve additional capital expenditures for the Hyperbaric Oxygen Project - ACTION
        • 2:18 PM
        • Presenters: Erica Woolf, Eric Atkinson
9. 2026 Committee Assignments
   • 2:28 PM
10. Discussion, consideration and possible vote to approve the meeting schedule for calendar year 2026 - ACTION
    • Presenter: Jay Helm
11. Oklahoma State University Medical Center President’s Update
    • 2:33 PM
    • Presenter: Finny Mathew
      1. Construction Update
         • 2:43 PM
         • Presenter: Catherine Gann
      2. Dr. Baker Recognition
      3. Oklahoma State University Press Release Regarding Management Agreement Renewal
12. PSLLC Update
    • Presenter: Melissa Cox
13. Unfinished Business
    • 2:53 PM
    • Presenter: Jay Helm
14.  NEW BUSINESS (Limited to Matters Not Known About and Which Could Not Have Been Reasonably Foreseen Prior to Posting of the Agenda)
    • 2:54 PM
    • Presenter: Jay Helm
15. ANNOUNCEMENTS
    • 2:55 PM
    • Presenter: Jay Helm
      
      1. Next regularly scheduled Trust meeting: Thursday, December 11, 2025, at OSU Medical Center, 744 W. 9th Street, Tulsa
16. EXECUTIVE SESSION
    • 2:56 PM
    • Presenter: Jay Helm
      1. Discussion and possible vote to enter Executive Session pursuant to 25 O.S. § 307(B) - ACTION
         • 3:11 PM
         • Presenter: Jay Helm
      2. Discussion regarding information technology of the public body pursuant to 25 O.S. § 307(B)(11)(e)(1-7) including the following:
         • 3:12 PM
         • Presenters: Heidi Holmes, Finny Mathew
           1. design or functional schematics that demonstrate the relationship or connections between devices or systems;
           2. system configuration information;
           3. security monitoring and response equipment placement and configuration;
           4. specific location or placement of systems, components or devices;
           5. system identification numbers, names, or connecting circuits;
           6. business continuity and disaster planning, or response plans; and/or
           7. investigation information directly related to security penetrations or denial of services.
      3.  Discussion of confidential communications between the Board and its attorney(s) concerning pending or potential investigation(s) and/or claims as authorized under 25 O.S. § 307(B)(4),
         • 3:32 PM
           1. The Board’s attorney has determined disclosure will seriously impair the ability of the Board to conduct the investigation(s) and/or claims in the public interest as authorized under 25 O.S. § 307(B)(4).
           2. Review, discuss, and/or consider the follow-up to the letter regarding OSU-CHS general surgery call coverage and performance of the contract, as it relates to pending and/or anticipated litigation matters, and potential and/or pending legal risks.
      4. Discussion of confidential and/or proprietary information submitted to or compiled by the Trust under 63 O.S. § 3290(D); 25 O.S. § 307(B)(7); 12 O.S. § 2508; 78 O.S. § 86; 51 O.S. § 24A.19; including the following:
         • 3:37 PM
         • Presenters: Eric Polak, Finny Mathew
           1. Review and/or discuss strategic plans which include marketing plans, financial statements, trade secrets, research concepts, methods or products, and other proprietary information including a potential management agreement, growth options, partnerships, market research/analysis, and potential costs of same.
      5. Discussion, consideration, and possible vote to adjourn the Executive Session and reconvene to the Trust Meeting - ACTION
         • 3:52 PM
         • Presenter: Jay Helm
17. ADJOURNMENT
    • Presenter: Jay Helm