Disclosure of Other Support

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Policy Update: Effective October 1, 2025

In alignment with NIH Notice NOT-OD-25-133, OSU Center for Health Sciences (OSU-CHS) has implemented updated policies to ensure compliance with federal requirements for disclosure of Other Support and training. These policies apply to all Senior/Key Personnel involved in federally funded research.

[Sharepoint Policy link] Disclosure of Other Support for Federally Funded Research policy.docx

 

• What Must Be Disclosed?
  • Domestic and foreign research funding
  • In-kind contributions (e.g., lab space, equipment, personnel)
  • Appointments and affiliations (paid or unpaid)
  • Significant financial interests
  • Potential conflicts of interest (Refer to OSU CHS Policy #9-70003: Conflict of Interest)
  • Exemptions: Gifts and prizes not associated with specific research activities

   

  For more federal guidance, see:

  NIH Other Support Guidelines

  NSF Current and Pending Support Guidelines

• When Must Disclosures be Submitted?
  • At proposal submission
  • During Just-in-Time (JIT) procedures
  • In annual Research Performance Progress Reports (RPPRs)
  • Whenever there is a significant change in support or affiliations
    
    
• How do I submit disclosures?

  Use sponsor-specific formats like NIH’s Other Support template or NSF’s SciENcv. Submit at proposal, JIT, RPPR, or when changes occur.

  
  If the disclosure is a potential or perceived conflict of interest, disclose this in COI-Smart in compliance with  OSU CHS Policy #9-70003: Conflict of Interest. When a conflict is identified, it is referred to the OSU-CHS Conflict of Interest (COI) Committee for further evaluation and resolution. For more information, go to Conflict of Interest | Oklahoma State University
  

• Who Is Required to Complete the Training? 
  All Senior/Key Personnel involved in federally funded research must complete Research Security training.
• When does the Training Need to be Completed By?
  • Prior to proposal submission, or
  • Within 30 days of being newly added to an existing award (best practice)
  • Individuals must have completed training within 12 months prior to the proposal submission date.
    
    
• How Long Does the Training Take to Complete? 
  Approximately 60 minutes. This training is shorter than the 4-hour long training modules offered through NSF.
• How Often Does Training Need to be Completed? 
  Annually. A refresher course is available in CITI.
• What Training Should be Completed? 

  To login/register, follow these steps:

  1. Sign in to an existing CITI account or start a new account. If you start a new account, be sure to use your OSU email address and associate your account with OSU Center for Health Sciences.
  2. Navigate to your “My Courses” page and scroll down to the bottom where you will see “Add a Course”
  3. Select “Research Security”
  4. Select “Research Security Training (Combined Course) A condensed and combined single-module course based on the NSF’s Research Security Training”. 
• What happens if I fail to disclose Other Support?
  Non-compliance may result in sponsor-imposed penalties, suspension or termination of awards, and institutional disciplinary action.
• What if I am added to a project mid-year?
  You must complete the training within 30 days of being added to the award.

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Need Help?

For questions or assistance with disclosures or training, contact amber.hood@okstate.edu